Ontario · WSIB clearance certificates
WSIB clearance certificate tracking for Ontario contractors
Keep every subcontractor's WSIB clearance certificate current, right next to their certificate of insurance. One status per sub, re-checks every 90 days, and reminders before anything lapses.
14 days, every feature, no card needed. Starter CA$49/month · Pro CA$99/month · Business CA$199/month (plus tax).
What SubCert Sentinel tracks
- Clearance certificate number and valid-until date for each sub.
- 90-day re-checks: the sub shows Expiring when a re-check is due, so it isn't missed.
- Blocked when the certificate is missing or expired, on the same screen as insurance.
- Reminders to the sub before the certificate ends, on the schedule you set.
- Upload by the sub through their private link, approved by you before it counts.
One answer per sub, insurance and WSIB together
A sub is Site-ready only when both their insurance and their WSIB clearance meet your requirements. The gate check, the project roster and the dashboard all use that one answer, so a superintendent never has to check two lists.
See everything else that's checked: certificate of insurance tracking.
Questions
Why do Ontario contractors collect WSIB clearance certificates?
A clearance certificate shows a subcontractor's WSIB account is in good standing. Contractors collect them because, under Ontario's workplace insurance rules, a contractor can be held responsible for premiums a subcontractor didn't pay. Check the WSIB's own guidance for your situation; this is not legal advice.
How does SubCert Sentinel track WSIB clearance?
Tick "We work in Ontario" at sign-up or on the Requirements page. Every sub then needs a clearance certificate number and valid-until date, is re-checked every 90 days, and shows Blocked when the certificate is missing or expired.
Can subcontractors upload their clearance certificate themselves?
Yes. The same private upload link they use for insurance has a WSIB section. Nothing counts until your admin approves it.
Does it check the WSIB website for me?
No. It tracks the number and dates you record and tells you when a re-check or a new certificate is due.