Certificate of insurance tracking
Certificate of insurance tracking for general contractors
Collect every subcontractor's certificate of insurance through a private link, check it against your contract requirements, and get one clear answer per sub: Site-ready, Expiring or Blocked.
14 days, every feature, no card needed. Starter CA$49/month · Pro CA$99/month · Business CA$199/month (plus tax).
What gets checked
- Limits per coverage type: general liability, automobile, umbrella and the others in your template, with each shortfall explained in plain words.
- Umbrella stacking: an umbrella can count toward the GL, auto or WC limit when your template allows it.
- Endorsements: additional insured, waiver of subrogation, primary and non-contributory.
- Dates: not yet started, expiring inside your warning window, or expired.
- Per-trade rules: a stricter template for roofers or crane crews on top of the project's standard one.
From spreadsheet to one clear answer
| Spreadsheet and shared drive | SubCert Sentinel | |
|---|---|---|
| Status | Typed by hand, only as current as the last update | Recalculated every time from the approved certificates |
| Renewals | Someone remembers to email | Reminders on your schedule, sent once and logged |
| Collecting certificates | Email attachments to file | A private upload link per sub, no account needed |
| At the gate | Call the office | A phone screen: type the company, get green or red |
| Cancellations | Noticed late, if at all | Mark it cancelled and the sub shows Blocked at once |
Built for the people who use it
Coordinators review what arrives and approve it; reminders and the one-click "Chase everyone" do the nagging. Project managers check a sub before scheduling them. Superintendents answer "can this crew work today?" from their phone. Owners see at a glance whether anyone on any job is uninsured.
Working in Ontario? WSIB clearance certificates are tracked right next to insurance.
Questions
What does SubCert Sentinel check on a certificate of insurance?
The coverage types and limits your requirement template asks for (general liability, auto, umbrella and more), umbrella stacking where you allow it, additional insured, waiver of subrogation, primary and non-contributory wording, and the effective and expiry dates.
Does it read the PDF automatically?
Not yet. Your admin or the subcontractor types the policy lines, and the PDF is kept next to them so the reviewer can compare. Nothing counts until it is approved.
How do subcontractors send their certificates?
Each sub gets a private upload link. No account or password. They see exactly what is missing, upload the certificate and enter the policy details.
When do renewal reminders go out?
On a schedule you choose, by default 30, 14, 7 and 0 days before a policy ends and again 7 days after. Each reminder is sent once and logged.